Administrative Assistant

Frog Recruitment

Auckland
Permanent
Full-time

13 days ago

Frog Recruitment is thrilled to partner with our esteemed client in the heart of Auckland to find a proactive and intuitive Admin Assistant to join their rapidly growing team!Our client is a significant part of the investment banking landscape in Auckland. They are one of the senior investment banking firms in Auckland and have one of the largest transaction teams in the market.About the Role: This role is based in Auckland but oversees both the Auckland and Wellington office needs. As an Admin Assistant, you will be the backbone of operations, supporting the bustling Auckland team and extending a helping hand to our Wellington counterparts. You'll dive into diverse tasks showcasing your initiative and quick thinking skills.Responsibilities: The key role of the Auckland Administrator is to support the Auckland Office Manager and the wider investment banking team with tasks that need doing. This role will oversee both the Auckland and Wellington office’s travel, diary, and grocery management. We are a small office, and by nature, the range of tasks is diverse. Key duties include but are not limited to:

Distributing the weekly newsletter to clients using Campaign Monitor.
Managing office traffic – clients, tea, coffee, catering, meeting rooms, incoming calls.
Birthday register / morning teas for special occasions.
Printing and binding of reports, presentations, proposals, etc.
Arranging meetings, conference calls, reservations, and diary management (for both Auckland and Wellington offices).
Mail and couriers.
First level IT support for technical problems as they arise – phones, computers, zoom rooms, printer/photocopier.
New client onboarding– entering into client management system (Workflowmax), monitoring blacklist, file closing and archiving. File maintenance in Workflowmax.
Collection and collation of taxi, Amex/Visa receipts, staff expenses, other disbursements, and reimbursement; and entry into Workflowmax time keeping system.
Monthly reconciliation of Taxicharge, Amex/Visa, Corporate Traveller accounts.

Apply now and get ready for an in-person interview. Don't miss out on this incredible opportunity to grow and thrive in a supportive and dynamic environment! Join the journey of growth and success with our client in Auckland. Apply today!Operating for over 18 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment and Frog Recruitment are your award-winning recruitment group and HR solutions provider. We are the 2022 Outstanding Large Agency, 2023 Excellence in Candidate Care and 2023 Excellence in Client Service RCSA Award winners. We mitigate our carbon emissions by measuring them and planting the equivalent in trees.At people2people, Edge Recruitment and Frog Recruitment, everyone is welcome and as an inclusive workforce, we encourage our employees, clients, and candidates to showcase their authentic selves.LocationAuckland, AucklandSalary$0.00 - $60,000.00 AnnualWork Type
Full TimeIndustryDate published16-Apr-2024Learn more about this jobManish RavikumarAucklandSCHEMA MARKUP ( This text will only show on the editor. )Your working rightsUnited KingdomAs an New Zealand citizen, you can work and travel in the UK, with the UK Youth Mobility Scheme.AustraliaAs an New Zealand citizen, you can work and travel in Australia. If you are a permanent resident of Australia, you will require a New Zealand Electronic Travel Authority (NZeTA).Copyright © 2024, Frog Recruitment.Frog Recruitment acknowledges Māori as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand. We pay our respects to the mana whenua of the land on which Frog operates every day..

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