Personal Assistant/HR Support

Robert Walters

Wellington
Permanent
Full-time

1 month ago

This role is the backbone of the executive team, offering top-notch administrative support and playing a key role in office management. The successful candidate will also collaborate closely with the People and Culture team to coordinate staff initiatives, fostering a warm, inclusive workplace environment.What you'll do:
As a Personal Assistant and Human Resource Support, you will be at the core of our client's operations. Your primary responsibility will be to provide comprehensive administrative support to the executive team. This includes managing schedules, coordinating meetings, organising events, handling office management tasks, and assisting with staff communications. You will also play a crucial role in supporting the People & Culture team in delivering staff initiatives, coordinating wellbeing programmes, and assisting with recruitment processes.

Provide exceptional personal assistant and administrative services to the CE and wider executive team, including event scheduling, planning, coordination, and travel-related bookings
Act as a first point of contact for all corporate office management related enquiries and ensure office stocks are replenished as required
Arrange and coordinate monthly and/or strategic meetings (and other forums) including agenda development, minute taking, and report preparation
Organise functions within budget ensuring their successful outcome
Assist in ad hoc staff communications, content review, and intranet updates
Support in the administration and coordination of the company wellbeing programme, and other staff-related events delivered via the People and Culture team
Provide back up support to the P&C team for one-off projects as required
Play a key role in supporting the P&C Coordinator/Advisor with all tasks associated with the recruitment and onboarding of new staff

What you will bring:The ideal candidate for this role will bring a wealth of skills and experience to the table. You will have excellent communication skills, allowing you to interact effectively with a diverse range of individuals. Your exceptional time management skills and ability to prioritise tasks will enable you to juggle multiple responsibilities with ease. A positive attitude and proactive approach are essential in this role, as is the ability to maintain composure under pressure. Previous experience in a similar role and proficiency in Microsoft Office applications are highly desirable.

Excellent verbal and written communication skills with an ability to connect with a wide range of people
Exceptional time management skills with the ability to multi-task and prioritise work tasks
A friendly, positive attitude with a proactive approach to tasks big or small
Ability to work under sustained periods of pressure while maintaining a cheerful decorum
Quick learner with keen attention to detail
1-2 years' experience as a PA to a team or senior Exec or exposure to general business support functions
Proficiency in Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook
Excellent relationship management skills

What sets this company apart:
Our client offers a competitive remuneration package, multiple opportunities for learning and development, free parking, retail discounts, and onsite fitness facilities and activities. They are committed to creating an inclusive workplace environment where employees are valued and their wellbeing is a priority.What's next:
Ready for an exciting new chapter in your career? Don't miss out on this fantastic opportunity! Applications close Wednesday 27th March 2024. Please note, you must have the permanent right to work in NZ to be considered for the interview process.Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence in this timeframe please do not hesitate to contact Emily Yates on 04 471 9772.

Robert Walters

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