Office and Facilities Coordinator
ICM Asia Pacific
- Auckland
- $65,000-80,000 per year
- Permanent
- Full-time
Work Type: Full Time | Location: On-siteAre you a proactive, organised, and hands-on Office & Facilities Coordinator? Join us at Adaptiv to support the smooth running of our offices across New Zealand and Australia. You will play a key role in managing office operations, facilities maintenance, travel bookings, and event coordination, ensuring our teams have the resources and environment they need to thrive.About UsAt Adaptiv, we deliver premium integration solutions and services to businesses across the region. For over 20 years, we've built our reputation on quality, reliability, and technical excellence.Based in stylish Grey Lynn/Ponsonby offices, our team enjoys a collaborative, people-first culture where curiosity, initiative, and growth are valued. We combine serious technical capability with a down-to-earth, can-do approach—and we’re looking for someone who shares that mindset.About the RoleThis is a varied and dynamic role where no two days are the same. You’ll be responsible for managing multiple operational aspects of our workplace—from liaising with suppliers and overseeing office logistics to organising internal events and supporting health and safety initiatives. If you are someone who enjoys taking ownership, solving problems, and keeping things running efficiently, you’ll fit right in.What You’ll Be Doing:
- Oversee the day-to-day management of office facilities and logistics across multiple sites in New Zealand and Australia
- Coordinate office repairs, maintenance, and supplies to maintain a professional and comfortable work environment
- Serve as the primary contact for property managers, lease arrangements, and facilities providers
- Book and manage travel and accommodation for staff, ensuring smooth and efficient arrangements
- Plan, organise, and deliver internal team events and larger company-wide gatherings across Australasia
- Support workplace health and safety initiatives, ensuring compliance and promoting a safe working environment
- Provide general administrative support to the executive team and assist with project coordination and culture initiatives
- 1–3 years’ experience in office coordination, facilities management, or a similar role
- Strong organisational skills with a practical, hands-on approach
- Excellent communication and interpersonal skills, confident liaising with people at all levels
- Ability to prioritise competing demands and manage multiple tasks efficiently
- A problem solver who uses initiative and sound judgement to get things done
- Resilient, adaptable, and positive with a can-do attitude and a good sense of humour
- Proficient with Microsoft Office Suite, including Outlook, Word, Excel, and MS Teams
- Be part of a supportive, friendly, and values-driven team
- Work in a culture that balances professionalism with fun and flexibility
- Take ownership of a diverse and impactful role within a growing company
- Enjoy a workplace free from politics, where your contributions are valued