Accounts Payable Coordinator

Beca

Auckland
Permanent
Part-time

25 days ago

AP Coordinator - Fixed TermAbout BecaBeca is one of Asia Pacific's largest independent advisory, design, and engineering consultancies. After a century of operation, we have grown from a family-owned business to one of our region's most progressive, client-centric professional services consultancies. We have more than 4,000 employees in 25 offices around the world and have delivered projects in more than 70 countries.'Creative people together transforming our world' is our vision. It reflects our culture, our aspirations, and our purpose - to make everyday better. We create value through understanding and delivering successful solutions, exceptional service, and enduring relationships. We use our skills and systems to empower innovation, helping our clients shape communities, optimise their assets, and streamline their operations.The OpportunityAs the AP Coordinator, you'll be tasked with efficiently managing the overflow of payments outside of our normal trade payment runs. This includes overseeing various aspects such as handling an inbox dedicated to these payments, loading transactions into the banking system, and coordinating with appropriate approvers. Your responsibilities will primarily revolve around managing intercompany payments, regulatory payments (including foreign transactions), and miscellaneous one-off payments. While considering options like engaging a temporary agency for support, we're also open to exploring the market for suitable candidates. Additionally, we're flexible in terms of hours, and will consider part-time arrangements.This role is for a 4 month fixed-term.About YouIn your role, Accounts Payable isn't just a function-it's your arena of expertise, where continuous enhancement is your mantra. Your focus will span understanding the workload and priorities of the Accounts Payable team, managing stakeholder expectations effectively, and fostering team development through knowledge sharing and training support. Demonstrating a growth mindset, you'll actively seek feedback to fuel personal development while continuously identifying opportunities for process improvement and advocating for them with leadership. Swiftly assessing and responding to queries, maintaining accurate records, processing invoices, and coordinating payments in adherence to Beca policy will be central to your responsibilities. Your meticulous approach to maintaining internal controls, compliance, and assisting with month-end reporting will be instrumental in driving our financial operations forward. This role isn't just about maintaining operations; it's about actively enhancing and contributing to the financial backbone of our organization.To succeed in this role, you will:

Process, verify, and reconcile invoices, including matching invoices to purchase orders and delivery notes. Identify process enhancements and confidently adapts to new systems and procedures
Manage invoices across multiple locations, adhering to internal Delegation of Authorities and approval policies
Support end-of-month processes within the accounts function, collaborating closely with the financial accounting team to meet reporting deadlines
Prepare and present reports related to Accounts Payable activities, including aging analysis and cash flow projections related to payables.
Familiarity with a medium to large ERP accounts payable system, preferably Oracle.
Exposure to external and internal audit requirements
A relevant finance degree would be advantageous

A career with Beca offers

Ongoing professional development opportunities
A supportive and caring work environment where you can bring your whole self to work.
Flexible working arrangements to balance your personal and family commitments.
A highly supportive environment of sharing and collaboration.
Excellent benefits are provided to all staff - from volunteer and wellbeing leave through to health insurance, enhanced parental leave and a huge number of corporate discounts with retailers.
New learnings from our industry experts and technical gurus across the Asia-Pacific.

Beca prides itself on supporting a diverse and inclusive culture - open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.Do we have your attention?Our people set us apart. If you'd like to join us, be at the forefront of change towards our next century and help Beca make everyday better. Apply now.

Beca

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