Office Manager and Personal Assistant

Ticketmaster

  • Auckland
  • Permanent
  • Full-time
  • 16 days ago
Job Summary:About Live Nation:Join the team at Live Nation, where innovation meets live entertainment on a global scale! With 40,000 shows and 500 million tickets sold each year, we’re the industry leader, powered by 44,000 talented individuals worldwide. At Live Nation, we’re passionate about transforming live events and creating extraordinary moments for artists, event professionals, and fans.Role Objective:As the Office Manager and Personal Assistant, you’ll be the heartbeat of our Auckland office – the first impression and the friendly, proactive go-to for everything from visitor experience and supplies to room bookings, office culture and event support. You’ll keep our space running smoothly, our teams connected, and our guests feeling welcome.This is an exciting opportunity for a personable, highly organised individual with a love for admin, people, and the dynamic pace of live entertainment.Apply with your CV and a cover letter telling us why this role is the perfect fit for you and and what makes you a great addition to our team.What you’ll be doing:
  • Front Desk & Concierge Duties | Greet visitors, manage sign-ins, ensure a welcoming space, and handle all mail, couriers and deliveries.
  • Office Coordination | Keep meeting rooms tidy and tech-ready, manage bookings, and ensure supplies are stocked and ordered within budget.
  • Facilities & Access Management | Coordinate building access, monitor security passes, liaise with building management and contractors for maintenance issues.
  • Event & Culture Support |Collaborate with Culture Committees and staff to organise office events, catering, logistics and cleanup.
  • Executive Support | Assist leadership with ad hoc admin, diary management, and travel coordination as needed.
  • General Admin & WHS | Maintain shared inboxes, support health & safety procedures, and act as a Fire Warden or First Aid Officer.
What we’re looking for:
  • A Natural People Person | Friendly, professional and able to quickly build rapport with everyone who walks through the door.
  • Organised & Adaptable | You’re on top of tasks, can juggle priorities, and thrive when things get busy or unexpected.
  • Proactive & Self-Sufficient | You take initiative, anticipate needs, and keep things moving without being asked.
  • Clear & Confident Communicator | Strong written and verbal communication is second nature to you.
  • Detail-Oriented & Solutions-Focused | You spot the little things others miss and enjoy finding ways to improve systems and solve problems.
  • Tech-Savvy Team Player | Confident with Microsoft Office and digital tools, and happy to collaborate and support across the business.
The Benefits:
  • A vibrant, music-focused workplace fostering creativity and collaboration.
  • Opportunities for professional development and career advancement.
  • Access to concerts, events, and other entertainment perks.
  • A diverse, equitable workplace where every voice matters.
  • Comprehensive benefits, from volunteer days to wellness programs and mental health support.
Equal Opportunities:We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and Homelife. As a growing business, we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender, race, sexual orientation, religion, age, disability status or caring responsibilities.#TMNZ#LI-NL1#LI-Onsite

Ticketmaster