Executive Assistant

Auckland
Permanent
Full-time

14 days ago

About us | Ko wai mātouAt Public Trust we're all about empowering New Zealanders to build and protect their legacies and we do that through our incredible team of people.As New Zealand's largest and most experienced trustee services organisation, we've been helping Kiwi to build and protect their legacies since 1873 through specialist advice and care across a range of estate management, trust, charities and investment services.Take a look at our and videos to find out more about us!About the role | Ko te tūranga mahiThis isn't your average EA role. At Public Trust, you'll be the right hand to three dynamic Executive leaders across Digital & Marketing, People & Strategy, and Corporate Trustee Services. You'll be the glue that keeps things moving-streamlining admin, driving operational excellence, and contributing to the culture of our Auckland CBD office.You'll be trusted to:

Own calendar management with confidence-juggling priorities, solving conflicts, and keeping things running smoothly.
Prepare reports, presentations, and meeting packs that make decision-making easier.
Be the go-to for organising internal events, workshops, and travel logistics.
Keep things humming in our Auckland CBD office-welcoming guests, managing supplies, and supporting a great team culture.
Support cross-functional collaboration with other EAs and teams across the business.
Take initiative on admin processes that reduce overhead and boost efficiency.

About you | Ko wai koeYou're a natural organiser, a proactive problem-solver, and someone who thrives in a fast-paced, people-focused environment. You know how to read the room, anticipate needs, and get things done-often before anyone asks.You'll bring:

Proven experience as an Executive Assistant or in a senior admin role.
Confidence using Microsoft Office and Outlook, plus a knack for using AI tools like Copilot to work smarter.
Strong emotional intelligence-you know when to listen, when to act, and how to handle sensitive situations with care.
Commercial awareness and sound judgment-you understand what matters in a business context.
Excellent relationship-building skills and a collaborative mindset.
A calm, solutions-focused approach to managing competing priorities.

What we offer | Ngā āhuatanga kei a mātouAt Public Trust, we have a strong sense of purpose and shared values that puts people at the heart of everything. We offer an inclusive, flexible and collaborative work environment, underpinned by our culture of care.Our people love that they're making an impact for our customers, communities and New Zealand. You'll have access to a competitive salary and ongoing development opportunities, and we offer a range of great benefits, including;

Learning and development You will have opportunities to build your career, access to continuous learning and development, and the option to undertake paid study.

Wellbeing Our award-winning wellbeing programme provides access to a variety of wellbeing experiences

Birthday Leave Take a paid day off for your birthday!

Protecting what matters most You can get your will and enduring power of attorney sorted for free.

At Public Trust, you'll have the chance to make a real difference in the lives of New Zealanders by helping them build and protect their legacies.How to applyIf you're interested in joining our team, apply online now! To be considered for this position, you must have the legal right to live and work in New Zealand.

Public Trust

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