Office Coordinator

Wellington
$65,000-75,000 per year
Permanent
Full-time

24 days ago

I have partnered with a well-established company in the construction sector that's currently on the lookout for a reliable, highly organised Office & Project Administrator to support their busy operations and project delivery teams. This is a pivotal role that sits at the heart of the business, helping ensure smooth day-to-day operations, regulatory compliance, and project success.
This position will suit someone who thrives in a structured environment, enjoys owning their responsibilities, and brings a proactive, systems-driven mindset to their work.Key ResponsibilitiesThis is a hands-on, multi-faceted administrative role where you'll be supporting everything from project documentation to health & safety compliance, office management, scheduling, and internal coordination.Key areas of responsibility include:

Preparing, managing, and filing documentation for compliance, projects, health & safety, and internal operations.
Supporting the operations team with tasks like timesheet reviews, PPE and uniform orders, and contractor pre-qualification documents.
Assisting the QA team with tender submissions.
Managing onboarding processes for new staff and maintaining internal systems.
Overseeing fleet administration (servicing, registrations, RUCs) and managing office supplies and logistics.
Taking ownership of general office processes and identifying opportunities to automate repetitive tasks.

What you need to succeed:This client is after someone who can truly own this role and operate with minimal supervision. You'll need to be highly reliable, able to prioritise multiple tasks, and confident interacting with both staff and clients.Key must-haves:

Experience in document management, compliance support, project administration or similar position, preferably in the construction industry.
Strong organisational skills, attention to detail, and time management.
Experience with Power Automate or a similar software would be advantageous.
Confident communicator.
Full time office-based role - please note, there is no flexibility to work from home.

You'll also need to be someone who can manage competing demands, work efficiently under pressure, and keep things running smoothly without needing to be chased.What you will get in return:

Competitive salary offered based on your experience.
A company that values initiative, development, and long-term progression.
A busy role where no two days are the same.
Flexible start date.

Please submit an online application by selecting the 'Apply' button. As part of the recruitment selection process, you will be required to provide an up-to-date CV, and cover letter outlining your previous experience and motivation to apply for this role. If you have any questions and would like to get in touch directly, please get in touch with Katie Oakes on katie@kinetic.co.nz, or call 0221760308 for a confidential discussion.

Kinetic Recruitment

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