Company DescriptionWaipapa Taumata Rau | The University of AucklandThe University of Auckland creates globally transformative impacts through our distinctive strengths in world leading research, scholarship, teaching and collaborative partnerships, inspired by our unique position in Aotearoa New Zealand and the Asia-Pacific.The prime focus of Alumni Relations and Development is to nurture mutually beneficial relationships with alumni, donors, and friends who share our vision for the future of the University and its contribution to the betterment of humankind.Job DescriptionTe Whiwhinga mahi | The opportunityWe are seeking a Donor Relations Officer - Administrator to work with us in Auckland’s CBD. This is an administrative role that could suit a proactive and organised coordinator, admin, or planner, who also enjoys writing engaging messages and content.In this role, you will be supported by your manager as you implement, and coordinate donor relations and stewardship activities within our Alumni Relations Development Office (ARD) to thank donors, inform them about the impact of their support and recognise their giving.The primary purpose of this role will be to coordinate a comprehensive prize and scholarship stewardship programme for donors that enhances and grows the relationship between the philanthropic community and the University.At its heart, this position exists to enhance the experience of our donors. You will work with a small, dedicated team who strive to update, educate, and connect with a wide variety of people (internal and external) to ensure that scholarships are taken up, and that we positively recognise all contributions that come through to us.In this role you will:
Track and promote scholarships and prizes to make sure they are awarded and our wonderful donors are thanked.
Become our Scholarship and Prize Guru, able to answer all scholarship and prize queries and to support the Development team to establish new scholarships and upgrade existing ones.
Write personal and stewardship letters for signature for Development staff.
Be comfortable using systems and following processes to allow us to track our actions, and to help plan new and interesting projects.
Support the team to organise and deliver stewardship events.
Draft and edit copy for internal and external audiences to convey the impact of philanthropy across both print and digital.
Be a connecter, building relationships and working with people across the University.
For more detailed information, please refer to theMō tō mātou rōpū | About the teamAlumni Relations and Development comprises the Alumni Relations Office and the Development Office. Based in Auckland’s CBD, at University House on Princes Street (once the first Synagogue in Auckland) the team provides events, communications, research, writing, and web management services.We are a small, energised team of three who embrace creativity. We are proud of the positive impact we make. We all get stuck in when there is a problem to fix, and we work openly and collaboratively to get the reactive work done, when we are not planning out better ways of doing things for the future.He kōrero mōu | About youWe are seeking someone who has a few years of administration experience under their belt. Ideally, you will understand the culture of being in a service role, with the experience of the end user being our highest priority.This is a role that will require someone who likes to work in a process driven environment who enjoys running tracking systems and knows how to problem solve to keep things moving and developing as they should be. You will also need to be a people person who likes to connect and build relationships with internal and external stakeholders.This is a role for someone who is energised by a busy schedule with a variety of responsibilities. Who is computer savvy, but more importantly organised and proactive. You like to help people find the answers they need to effect change and to creatively problem solve when there isn’t one.We are looking for applicants to provide us with an engaging Cover Letter that outlines your interest in the role and highlights your personality and passion for charitable work.E rapua ana mātou | We are seeking
A tertiary qualification or demonstrated relevant experiences of at least two years in a similar role.
At least 3 years relevant experience in an administration, customer services, fundraising or relationship management role.
Excellent written and oral English as well as accuracy and attention to detail when writing and using systems.
Proven success in organising and managing systems and processes.
Ngā āhuatanga kei a mātou | What we offerWe offer you more than just a job. We provide you the opportunity to be part of a dynamic, world class educational institution.We are proud of providing an environment that enables your natural abilities and rewards hard work. We provide benefits and support throughout your career that allow you to develop and grow.We are committed to providing a supportive working environment through:
A 37.5 hour work week (for professional staff)
The option to have your superannuation matched at 6.75% via our two pension schemes
A competitive salary with five weeks annual leave. With the option to buy and sell additional leave
Flexible employment practices. Including partial working from home and adaptive working hours
A generous parental leave policy
An established internal mobility programme (Internal First) which offers our staff real options to change their career and try out new ways of working
In addition, we offer career development programmes, discounted car parking, on site childcare options, leisure and recreation facilities, and a number of other discounted products and services.For more information, please visit .Additional InformationHow to apply | Me pēhea te tuku tonoApplications must be submitted online, by the closing date of Sunday 28th April to be considered.Please include a short Cover Letter, and your CV highlighting why you are interested in joining us, and how you can meet the requirements of our vacancy.Please reach out to Josh Chapman via j.chapman@auckland.ac.nz if you have any questions about the role. Please note we are happy to answer your questions, but we do not accept applications by email.EquityThe University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go toThe University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit
