Unit Directors Assistant

Hamilton
Permanent
Full-time

8 days ago
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Company DescriptionThis role sits in the Council’s Customer and Community Group who provide facilities and services that help create a safe, vibrant and inclusive city, comprising community facilities, parks and recreation, customer services, City Safe, and resilience and regulatory services.We are looking for a Unit Director Assistant to join our Regulatory Services Unit and City Safe and Resilience Unit within our Customer and Community Group. We are focused on making Hamilton a more attractive and liveable city.Job DescriptionHe angituutanga: The opportunityWe are looking for an experienced administrative support for our Customer and Community Group Unit Directors, to allow them to focus on the strategic priorities of the Unit. You will have experience in assisting senior leaders and coordinating others. You will exercise sound judgement to complete or delegate actions whilst maintaining a professional level of communication.Your initiative, self-motivation and energy will see you hit the ground running in this role. You'll naturally be able to effectively anticipate the needs of your manager, have the ability to balance conflicting priorities and provide innovative solutions, all at the same time as ensuring our key partners, stakeholders and internal customers receive the best possible service.You will be the first point of contact for the Unit Directors. No task will be too large or too small for you, whether it is staying one step ahead anticipating meeting and schedule requirements, coordinating meetings, events and communications, building relationships or providing confidential and discreet administrative support.In addition, you will have intermediate to advanced MS Office skills and advanced experience working with office management procedures, systems and equipment.No matter what, you will always be the epitome of professionalism, efficiency and accuracy, always seeking out new and better ways of working.In this role you will be supported by an experienced and knowledgeable team, and will have the opportunity to progress and develop your career while working alongside industry leaders.QualificationsOo puumanawa me oo wheako | Your skills and experience

National Diploma Level 6 or Business/ Management equivalent or equivalent experience.
Two to Five years’ experience in administration or support to senior executive leaders.
Advanced Microsoft Office suite skills.
Strong analytical and written skills.
Excellent time management and prioritization skills.
Strong communication, negotiation, and interpersonal skills.
Positive, friendly attitude, showing resilience to the pressures of a busy working environment.
High standard of integrity, discretion, and reliability.
Ability to make decisions and show initiative without waiting for direction.
Cultural awareness.

Preferred

Current full driver’s license.
Ability to identify and implement process improvements.
Well-developed long-term planning skills.
Experience working in local government.

Additional InformationHe aha te wariu o te utu kaimahi? | What’s the salary?Circa $85,000 dependent on skills and experience.Ngaa waahi whakarato painga kei a maatou: What we offer

Flexible by choice; an award-winning flexible working policy.
Opportunities for professional development.
Two Wellbeing days per year.
Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
Free annual health checks and flu vaccination.
Ability to purchase additional annual leave.
Eye testing/glasses cost reimbursement.
Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

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If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.Applications close on the: 07/09/2025Note: We will be shortlisting as we receive applications.Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants byIt is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

Hamilton City Council