Executive Assistant

Auckland
Permanent
Full-time

19 days ago

Madison Recruitment is partnering with a respected, high-performing organisation that plays an important role in New Zealand's business community. They work closely with senior leaders and well-known organisations across the country, helping to shape decisions that have a lasting impact. Known for their professionalism, discretion and high standards, they are trusted by some of the country's most prominent decision-makers.The environment is refined and fast paced, yet also collaborative and people focused. They value attention to detail, clear communication and a commitment to delivering exceptional results.In this role, you will be the go-to person for two busy Partners, making sure their days run smoothly and efficiently. You will manage complex diaries, coordinate meetings, arrange travel, prepare documents and ensure everything is in place for them to focus on their priorities.What you will be doing

Taking full ownership of diary management, a key part of this role, ensuring schedules run smoothly and are optimised to avoid conflicts.
Coordinating each stage of the Partners' workflow, from preparation to follow-up
Organising travel arrangements, logistics and events
Preparing, formatting and checking documents and proposals to a high standard
Anticipating needs, solving problems and keeping everything on track

What we are looking for

Has proven Executive Assistant experience, ideally within a professional services environment
Exceptional attention to detail and a sharp eye for accuracy
Ability to work independently while juggling competing demands
Calm, solutions-focused and adaptable under pressure
Communicates clearly and professionally both in writing and verbally
Confident with Microsoft Office and quick to learn new systems
Committed to delivering a premium service to senior stakeholders and clients

If you enjoy working in a role where every detail matters and where your organisational skills make a real difference, this could be the perfect next step.

Madison Recruitment

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