Administrator - Health Sciences

Dunedin
$69,931-74,609 per year
Permanent
Full-time

22 days ago

DIVISION OF HEALTH SCIENCES | TE WĀHANGA MATUA MĀTAU HAUORA
DIVISIONAL SERVICES AND ADMINISTRATION

Competitive salary + 6.75% Superannuation + 5 Weeks Annual Leave.
Work within a team grounded in ngākau pono (integrity) and mutual respect.
We encourage continuous learning, professional growth, and career progression.

About our team/Mō te tīmaDivisional Services and Administration is a team of highly skilled professionals dedicated to delivering exceptional support to students and staff. As the largest workforce of the university, our team spans every corner of the motu and fosters a strong culture of whakawhanaukataka (community). We take pride in providing confidential, high-quality secretarial and administrative services that empower our university to excel.The role/Te mahiThe Dunedin School of Medicine are seeking a capable and motivated Administrator to provide high-quality administrative support to the Department of Surgery and Critical Care.This is a varied and rewarding role working closely with the Head of Department, academic staff, and administrative colleagues. You will support a range of teaching, operational, and departmental activities, such as coordinating teaching assessment events, managing, and recording student results, and preparing data analysis reports for academic staff and stakeholders.Other operational tasks will include:

Diary management.
Triaging email correspondence.
General secretarial support.
Booking travel and accommodation.
Processing transactional finance.
Supporting Human Resources processes.

Your skills and experience/Kā pūkeka me kā wheakoYou are great at managing your time, staying organised, and thinking critically. People appreciate your clear communication, eye for detail, and the positive, collaborative energy you bring to a team. You work well independently, showing initiative when it’s needed. Working with diverse communities comes naturally to you—you’re a good listener and show genuine cultural awareness and sensitivity in everything you do.Additional skills required are:

Proven experience in a dynamic administrative and customer focused environment.
Demonstrate a calm and composed demeanour capable of handling shifting priorities.
Professional with the ability to adapt quickly and remain flexible in dynamic environments.
Expertise in Microsoft Office Suite, with ability to adapt and navigate new systems.
Dedication to working in a culturally safe and respectful manner and an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Further details/PūrokoThis is a permanent, full-time (37.5 hours) position, based in Ōtepoti, Dunedin.The appointment range for this role is $63,508 to $68,185. Top of the range is $73,640.We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.The salary range for this role of $69,931 to $74,609. Top of the range $80,285.You must have the right to live and work in New Zealand to apply for this position.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.For further information or to discuss the roles in confidence - please contact Ellie Brown via the contact details below.Application/TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501185 will close on Friday the 12th of September.Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.Additional InformationContact:Position details: andFurther Information:Create an email with a link to this vacancy:Location:

University of Otago

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