Administrator - Christchurch

University of Otago

  • Christchurch
  • $69,931-80,285 per year
  • Permanent
  • Full-time
  • 8 mins ago
University of Otago, Christchurch
Ōtākou Whakaihu Waka, ŌtautahiThe role/Te mahiEvery day you’ll support students and staff in a department that plays a vital role in educating New Zealand’s future health professionals and is home to some of the country’s leading health researchers. If you’re a proactive administrator with a strong customer service focus, this could be your next opportunity.As an Administrator embedded in the Department of Orthopaedics and Musculoskeletal Medicine at the University of Otago, Christchurch, you will join a collaborative team of professionals working across the campus within the Divisional Services and Administration Team.You will become a trusted point of contact for a range of students, staff and visitors, so your strong customer service skills will be an advantage.Key tasks of the role include:
  • Providing a wide range of administrative support including meeting support, diary management, correspondence and document management, and confidential records management.
  • Coordinating undergraduate and/or postgraduate timetables, examinations and student results.
  • Liaising with stakeholders, internal and external to facilitate clinical experiences for students.
  • Providing pastoral care support to students.
  • Using University systems to update databases, extract data, provide reports, and other relevant information.
  • Transactional financial processing including purchase card reconciliation, reimbursements, purchasing and invoicing.
  • Working collaboratively with team members across our different University campuses.
We are looking for someone who thrives in a dynamic environment and enjoys playing a key role in keeping operations running smoothly.Your skills and experience/Kā pūkeka me kā wheakoWe are looking for a candidate who:
  • Has previous experience in a busy and/or complex administration environment.
  • Is highly proficient in the Microsoft Office suite of programmes.
  • Is calm, adaptable and flexible in a fast-paced environment.
  • Enjoys being busy and loves problem solving.
  • Has a sense of humour and enjoys a positive and fun work environment.
  • Is committed to delivering exceptional assistance to staff, students and stakeholders.
  • Is dedicated to working in a culturally safe and respectful manner, demonstrating an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.
  • Has a desire to learn and a commitment to be the best you can be!
If you have outstanding organisation and administration skills and want to be part of a team providing essential administration support to our leading academics, researchers and future health workforce – we want you to join our team!About our team/Mō te tīmaThe Divisional Services and Administration Team on the Christchurch campus is made up of over 40 highly skilled professionals responsible for delivering outstanding student and staff experiences through high quality, effective service delivery and administrative support. We are a strong, supportive whanau mahi (work family) who are proud of the work we do as the largest workforce in the university, spanning every corner of the motu.Further details/PūrokoThis is a permanent position based in Ōtautahi, Christchurch. The role will initially be 30 hours per week (0.8 FTE), increasing to 37.5 hours per week (1.0 FTE) from 2 April 2026, as it replaces a staff member transitioning into phased retirement.The appointment range for this role is Level 4 $63,508 to $68,185. Top of Range $73,640.You must have the right to live and work in New Zealand to apply for this position.We are also seeking candidates for Kaiwhakahaere Tari positions, which support the implementation of our Māori Strategic Framework. If you are interested in these positions, there will be an opportunity to tell us how you could contribute to a culture of whakawhanaukataka in our workplace through the application process.The salary range for Kaiwhakahaere Tari roles are $69,931 to $80,285.The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people, and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills, and perspectives are valued and respected.Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check. For further information on the safety check process please click here: https://www.otago.ac.nz/administration/protection-of-children/Specific enquiries may be directed to Alice Le Petit, Operations Manager via the contact details below.Application/TonoTo submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2501305 will close Sunday 14 September.Applications will be reviewed as submitted and candidates may be invited to interview immediately. The University reserves the right to close this vacancy at any time.Additional InformationContact:Position details:Position details:Further Information:Create an email with a link to this vacancy:Location:

University of Otago