Office Administrator

Palmerston North, Manawatu-Wanganui
Permanent
Full-time

21 days ago

About the Ōtaki to North Levin Project:The Ōtaki to North Levin project focuses on upgrading the transport link along State Highway 1 (SH1) between Ōtaki and North Levin to improve road safety, reduce congestion, enhance travel efficiency, and support regional economic growth.In partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga, and the Horowhenua District Council, this project will be executed through a two-alliance approach. Each alliance will be responsible for delivering a section of the road and associated works, ensuring a collaborative and comprehensive delivery.This exciting new four-lane 24.8km highway project will dramatically improve safety and resilience, providing better access to walking and cycling facilities for those moving around or through the Horowhenua and Kāpiti districts. The project includes multiple large complex bridge structures plus a full interchange at Taraua Road, a half interchange north at Taylors Road, two roundabouts and approximately 4m m3 of complex earthworks significant, drainage infrastructure and a structural asphalt concrete pavement.This role is supporting the North Alliance (delivered by partners Fulton Hogan, HEB Construction, WSP and Aurecon)About the role:We're looking for a proactive and organised Office Administrator / Receptionist to support the day-to-day operations of our North Alliance team. This role is central to keeping the office running smoothly and creating a welcoming environment for staff, visitors, and stakeholders.Key Responsibilities:

Provide reception duties, including greeting visitors and managing incoming calls & meeting spaces
General office administration, ensuring a tidy, well-equipped, and welcoming environment
Coordinate meetings, events, and travel logistics, including catering and venue setup
Support onboarding and offboarding processes, including IT access, vehicle and asset registers, and inductions
Provide general administrative support to project teams, including document formatting, filing, and correspondence
Build positive relationships with suppliers, subcontractors, and project stakeholders
Promote alliance values through professional communication, engagement activities, and consistent branding

What We're Looking For:

Strong organisational skills and attention to detail
Confident communicator with a friendly, professional manner
Previous experience in an administration or receptionist role (construction or infrastructure experience a bonus)
Ability to work independently and manage multiple tasks in a fast-paced environment

Why Join Us?
This is a great opportunity to be part of a nationally significant infrastructure project, working with a high-performing team in a supportive and collaborative environment. You'll play a key role in helping the Alliance deliver a safer, more resilient transport link for the region.You will also have access to other benefits such as:

Life insurance from day one ($100,000)
Medical insurance
Birthday leave
Fuel and retailer discounts
Employer assistance programme
Increased Kiwisaver employer contribution rates over tenure milestones for enrolled employees

About HEB Construction:
HEB Construction is a dynamic and innovative leader in New Zealand Infrastructure. Our scope of work ranges from road construction and maintenance through to earthworks, drainage, subdivisions and bridges, all the way through to major projects of national significance.Part of the Vinci Construction International Network, we combine the best of local and international expertise, and have created a high-performing culture where our people thrive.

HEB Construction

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