Investment Coordinator Auckland, New Zealand

  • Auckland
  • Permanent
  • Full-time
  • 22 days ago
DescriptionAbout WPP Media:WPP Media is the world's leading media investment company responsible for more than $63B in annual media investment through agencies Mindshare, EssenceMediaCom, Wavemaker, and Open, as well as data and technology company Choreograph. WPP Media's portfolio includes data-driven audience solutions, addressable TV, content and sports. WPP Media is part of WPP, the world's largest communications services group.WPP Media is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.Background:WPP Media NZ has created a specialised investment division that works in collaboration with the client service and digital product teams. The primary responsibility of the investment team is to be accountable for every dollar spent by every client across all media channels from implementational planning and execution through to ensuring correct billing and media owner payment.About the Role:The Investment Coordinator is a crucial support role within the WPP Media Investment Team. This role provides essential administrative and analytical support to the investment team. The Investment Coordinator is responsible for ensuring accurate media booking, managing key data, building strong relationships with media suppliers, and contributing to the overall efficiency and effectiveness of the investment process. This is an excellent opportunity for a highly organized and numerate individual with a passion for the media industry to develop their skills and knowledge in a fast-paced and dynamic environment.Key Responsibilities:
  • Media Booking & Administration:
  • Accurately input media booking entries into the Pegasus system within 24 hours of confirmation.
  • Instruct key numbers with TV networks.
  • Create IMBA (Investment Media Booking Authorisation) documents, sourcing necessary specifications and contact details from media suppliers.
  • Check proformas against media plans and supplier contracts to ensure accuracy and resolve discrepancies.
  • Download TV holdings into Pegasus and manage network file transfers and cross referencing client airtime.
  • Media vendor set up administration
  • Supplier Relationship Management:
  • Develop and maintain strong relationships with media owners.
  • Attend supplier presentations and actively participate in discussions, contributing to the team's understanding of the media landscape.
  • Data Analysis & Reporting:
  • Conduct weekly analysis of TV audience data, identifying key viewership trends.
  • Prepare and distribute regular updates on viewership trends to agency teams.
  • TV Buying Support:
  • Develop skills and knowledge related to TV buying, including learning and utilizing TVMap and ETAM tools.
  • Creation of TV spot lists for clients
  • Assist with the preparation of buy sheets and post-campaign analysis.
  • Other Responsibilities:
  • Provide general administrative support to the Investment Team as required.
  • Contribute to the development and improvement of internal processes and procedures.
  • Stay up-to-date with industry trends and developments to gain knowledge of the media industry.
  • Attend all relevant training sessions for media and finance systems
  • Update timesheets on a weekly basis
Role Requirements:
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
  • Excellent attention to detail and accuracy.
  • Ability to work both independently and as part of a team.
  • Strong organizational and time management skills.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Desired Skills and Behavioural qualities:
  • Passion for the Industry: A genuine enthusiasm for the media industry, and the craft of media investment.
  • Empathy and Consideration: Empathetic and considerate to colleagues and clients, fostering a positive and collaborative work environment.
  • Self-Responsibility: Proactive in seeking self-improvement and contributing to the company's success, as well as personal output and productivity.
  • Professionalism: Always represent the company in a positive and professional manner, both internally and externally.
  • Numeracy and Organization: Highly numerate and organized, with a strong ability to manage data and information effectively.
  • Communication: Strong communication skills, both written and verbal, with the ability to articulate ideas clearly and concisely.
  • Analytical Judgment: Ability to analyze data, identify trends, and draw meaningful conclusions to inform investment decisions.
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